A
11 terms
Absenteeism
Absenteeism refers to frequent or habitual absence from work without proper approval, sufficient reason or as per company policy. In Indian businesses, absenteeism is especially important in manufacturing units, retail stores, service centres, field sales teams, call centres and shift-based operations because absence directly affects daily productivity.
Business Relevance
High absenteeism can indicate poor engagement, weak supervision, health issues, workplace dissatisfaction, salary disputes or ineffective attendance systems.
Mirashka Note
A proper attendance policy, leave approval process, manager reporting and monthly HR MIS can help businesses identify and reduce absenteeism.
Acceptance of Offer
Acceptance of offer means the candidate has formally accepted the employment offer made by the company. This may happen through email confirmation, signed offer letter, digital acceptance or HR portal confirmation.
Business Relevance
Offer acceptance does not always guarantee joining. Candidates may still drop out before joining date.
Related Terms
- Offer Letter
- Offer Dropout
- Joining Confirmation
- Candidate Engagement
Accident Register
An accident register is a record maintained by certain establishments, factories or workplaces to record workplace accidents, injuries and safety incidents.
India Context
Factories, industrial units and establishments with safety-sensitive work environments generally need to maintain safety and accident-related records as per applicable law and internal safety process.
Business Relevance
It helps in workplace safety tracking, insurance, compliance and risk management.
Act of Misconduct
An act of misconduct is any employee behavior that violates company policy, workplace discipline, code of conduct, legal requirement or ethical expectation.
Examples
- Unauthorized absence
- harassment
- theft
- violence
- data leakage
- insubordination
- falsification of records
- substance abuse at workplace
- conflict of interest or policy violation.
Business Relevance
Misconduct must be handled through documented disciplinary procedures, not emotional or verbal decisions.
Admin HR
Admin HR refers to the combined role where one person handles both administrative and HR responsibilities. This is common in small businesses and MSMEs.
Typical Responsibilities
- Attendance
- office administration
- employee records
- coordination with accounts
- vendor coordination
- joining documents and basic employee queries.
Business Relevance
As the business grows, Admin HR often becomes insufficient because HR needs policy, compliance, engagement, hiring and documentation expertise.
Apprenticeship
Apprenticeship is a structured model where an individual receives practical workplace training while learning job-related skills.
India Context
Apprenticeships in India may be linked with apprenticeship laws, NAPS and structured skill development programs.
Business Relevance
Useful for manufacturing, services, technology, retail and operational roles where fresh talent can be trained.
Applicant Tracking System
An Applicant Tracking System, or ATS, is software used to manage recruitment. It helps track job openings, candidate applications, interview stages, feedback, offers and joining status.
Business Relevance
ATS is useful for companies that handle multiple roles or high hiring volume.
Mirashka Note
Even small businesses can start with a simple hiring tracker before moving to a full ATS.
Appraisal
Appraisal is a formal performance review process where employee contribution, achievements, behavior, goals and future growth are evaluated.
Business Relevance
Appraisals are usually linked with salary revision, promotion, role change, feedback and development plans.
Related Terms
- Performance Review
- KRA
- KPI
- PMS
- Salary Revision
Appointment Letter
An appointment letter is a formal employment document issued by the employer to the employee confirming employment terms.
Usually Includes
- Designation
- joining date
- salary
- reporting manager
- probation period
- notice period
- work location
- working hours
- confidentiality
- company policies and other employment conditions.
India Context
An appointment letter is one of the most important employee documents for HR records, audits, disputes and clarity.
Attrition
Attrition refers to employees leaving the organization over a period of time.
Types
- Voluntary attrition
- involuntary attrition
- regrettable attrition
- non-regrettable attrition and early attrition.
Business Relevance
High attrition increases hiring cost, training cost, customer disruption and productivity loss.
Audit Trail
Audit trail means a documented record of actions, approvals, changes and decisions.
HR Usage
Payroll changes, attendance correction, leave approvals, warning letters, performance reviews, policy acknowledgments and employee document submissions should ideally have audit trails.
B
8 terms
Background Verification
Background verification is the process of checking a candidate's identity, employment history, education, address, criminal record, reference and other details.
Business Relevance
Important for financial services, healthcare, education, IT, security, senior roles and sensitive positions.
Basic Salary
Basic salary is the fixed core component of salary. Many statutory benefits such as EPF, gratuity and bonus calculations may be linked to basic salary or wage definitions, depending on applicable rules.
Business Relevance
Salary structure design must be done carefully because basic salary affects statutory cost and employee benefits.
Behavioural Interview
A behavioural interview evaluates how a candidate has behaved in past situations to predict future workplace behavior.
Example Questions
- Tell us about a time you handled conflict.
- Tell us about a time you missed a deadline.
- Tell us how you handled a difficult customer.
Benefits Administration
Benefits administration means managing employee benefits such as insurance, leave benefits, reimbursements, wellness programs, meal cards, transport, gratuity, PF, ESI and other employee welfare schemes.
Biometric Attendance
Biometric attendance uses fingerprint, face recognition or other biometric methods to track employee attendance.
Business Relevance
Common in factories, offices, clinics, retail outlets, franchise stores and service centres.
Bonus
Bonus is an additional payment given to employees. In India, statutory bonus may apply to eligible employees under applicable law, while performance bonus or incentive bonus may be company-defined.
Types
- Statutory bonus
- performance bonus
- joining bonus
- retention bonus
- festival bonus
- sales bonus.
Buddy System
A buddy system assigns an existing employee to support a new joiner during onboarding.
Business Relevance
Improves employee comfort, faster integration and early retention.
Bulk Hiring
Bulk hiring means hiring many employees for similar roles within a short period.
Common In
- Sales
- customer support
- delivery
- retail
- manufacturing
- BPO
- hospitality
- healthcare and field operations.
C
15 terms
C&B
C&B stands for Compensation and Benefits. It covers salary structure, incentives, bonuses, benefits, allowances, insurance, rewards and compensation strategy.
Candidate Experience
Candidate experience is the overall experience a candidate has during recruitment.
Includes
- Job communication
- interview scheduling
- feedback
- salary discussion
- offer process and joining follow-up.
Business Relevance
Poor candidate experience damages employer brand and increases offer dropouts.
Candidate Sourcing
Candidate sourcing means finding potential candidates through job portals, LinkedIn, referrals, databases, social media, campus networks, consultants or direct outreach.
Career Pathing
Career pathing is the process of defining possible growth routes for employees inside the company.
Business Relevance
Useful for retention, engagement and succession planning.
Charge Sheet
A charge sheet is a formal document issued to an employee describing alleged misconduct and asking for explanation.
India Context
Used in disciplinary proceedings, especially in structured organizations, factories and industrial relations situations.
Code of Conduct
Code of conduct defines expected workplace behavior, ethics, discipline, confidentiality, communication standards and unacceptable conduct.
Business Relevance
It protects the organization by making behavioral expectations clear.
Collective Bargaining
Collective bargaining is the process of negotiation between employer and workers or trade union representatives regarding wages, working conditions or employment terms.
India Context
Common in unionized workplaces, manufacturing and industrial establishments.
Compensation Benchmarking
Compensation benchmarking means comparing salary levels with market standards for similar roles, industries and geographies.
Business Relevance
Helps in hiring, salary revision, retention and budgeting.
Competency
Competency is a combination of knowledge, skill, behavior and ability needed to perform a role well.
Examples
- Communication
- leadership
- problem-solving
- technical expertise
- customer handling
- negotiation
- analytical thinking.
Compliance Calendar
A compliance calendar tracks statutory due dates, policy reviews, training dates, renewals, filings and HR compliance activities.
Business Relevance
It prevents missed deadlines and improves audit readiness.
Confirmation
Confirmation means an employee has successfully completed probation and is confirmed in employment.
Related Document
Confirmation letter.
Contract Labour
Contract labour refers to workers employed through a contractor for work at the principal employer's establishment.
India Context
Contract labour compliance may involve contractor registration, wage records, statutory contributions and principal employer obligations, depending on applicability.
Contractor Compliance
Contractor compliance means ensuring that vendors or contractors follow statutory wage, PF, ESI, attendance, safety and documentation requirements.
Business Relevance
Important for manufacturing, facility management, security, housekeeping, logistics and industrial services.
Cost to Company
Cost to Company, or CTC, is the total annual cost a company incurs for an employee.
May Include
- Gross salary
- employer PF contribution
- gratuity provision
- bonus
- insurance
- allowances
- variable pay and other benefits.
Business Relevance
CTC is not equal to take-home salary.
Culture Fit
Culture fit means how well a candidate or employee aligns with company values, behavior, work style and environment.
D
8 terms
Daily Wage
Daily wage refers to wages calculated and paid on a per-day basis.
Common In
- Factories
- construction
- maintenance
- field jobs
- project work and informal labour setups.
Deduction
Deduction is an amount reduced from salary.
Examples
- PF
- ESI
- professional tax
- TDS
- loan recovery
- advance recovery
- unpaid leave
- asset recovery or policy-based deductions.
Deemed Confirmation
Deemed confirmation refers to situations where an employee may be treated as confirmed after probation due to conduct, policy or absence of formal extension, depending on employment terms and legal interpretation.
Business Relevance
Probation and confirmation terms should be clearly documented.
Designation
Designation is the official job title of an employee.
Examples
- HR Executive
- Sales Manager
- Accounts Officer
- Operations Head
- Technician
- Business Development Manager.
Disciplinary Action
Disciplinary action is action taken by an employer when an employee violates policy, discipline, code of conduct or performance expectations.
Examples
- Verbal warning
- written warning
- suspension
- show cause notice
- domestic enquiry
- termination.
Domestic Enquiry
Domestic enquiry is an internal disciplinary enquiry conducted by the employer in case of serious misconduct.
India Context
Common in industrial relations and formal disciplinary cases. It must generally follow principles of natural justice.
Documentation Gap
A documentation gap means required HR or employee documents are missing, incomplete, unsigned or outdated.
Examples
- Missing appointment letter
- KYC
- bank details
- PF form
- policy acknowledgment
- exit clearance or warning record.
Due Diligence
Due diligence is a detailed review done before investment, acquisition, partnership or compliance evaluation.
HR Due Diligence Includes
- Employee records
- contracts
- payroll
- statutory compliance
- litigation
- policies
- liabilities and organization structure.
E
20 terms
E-Nomination
E-nomination is digital nomination filing for benefits such as EPF, where members nominate beneficiaries.
Employee Code
Employee code is a unique identification number assigned to an employee.
Business Relevance
Useful for payroll, attendance, HRMS, employee records and internal tracking.
Employee Engagement
Employee engagement measures how emotionally committed, motivated and connected employees are to the company.
Business Relevance
High engagement improves retention, productivity and culture.
Employee Experience
Employee experience is the full experience an employee has with the company from recruitment to exit.
Employee File
Employee file is the complete record of an employee's documents.
May Include
- Appointment letter
- ID proof
- address proof
- education documents
- experience letters
- bank details
- policy acknowledgments
- salary details
- performance records and exit documents.
Employee Grievance
Employee grievance is a concern, complaint or dissatisfaction raised by an employee.
Examples
- Salary issue
- manager behavior
- harassment
- work pressure
- leave dispute
- unfair treatment.
Employee Handbook
Employee handbook is a detailed document explaining company rules, policies, benefits, conduct expectations and employee responsibilities.
Employee Lifecycle
Employee lifecycle is the complete employee journey: manpower planning, hiring, onboarding, confirmation, payroll, performance, engagement, development and exit.
Employee Master
Employee master is a central database containing employee information.
Fields
- Name
- employee code
- department
- designation
- joining date
- salary
- location
- reporting manager
- documents
- bank details and employment status.
Employee Relations
Employee relations refers to managing the relationship between employer and employees.
Includes
- Grievance handling
- disciplinary matters
- communication
- conflict resolution
- employee trust and workplace culture.
Employee Self Service
Employee Self Service, or ESS, allows employees to access HR services digitally.
Examples
- Leave application
- payslip download
- attendance view
- document submission
- profile update.
Employer Branding
Employer branding is how a company is perceived as an employer by candidates and employees.
Business Relevance
Strong employer branding improves hiring quality and retention.
Employer of Record
Employer of Record, or EOR, is a model where a third party legally employs workers on behalf of another business, depending on service structure and jurisdiction.
Employment Contract
An employment contract is a formal agreement between employer and employee defining employment terms.
In India
Appointment letters often act as practical employment documents for many businesses.
EPF
EPF stands for Employees' Provident Fund. It is a social security benefit where eligible employee and employer contributions are made toward retirement savings.
Business Relevance
EPF affects payroll cost, employee benefits and statutory compliance.
EPFO
EPFO stands for Employees' Provident Fund Organisation. It administers provident fund, pension and insurance schemes for eligible employees and establishments.
ESI
ESI stands for Employees' State Insurance. It is a social security and health insurance scheme for eligible employees.
ESIC
ESIC stands for Employees' State Insurance Corporation, which administers the ESI scheme.
Exit Interview
Exit interview is a discussion with an employee leaving the organization to understand reasons for exit and collect feedback.
Exit Policy
Exit policy defines resignation, notice period, handover, clearance, full and final settlement and relieving process.
F
8 terms
Factory Licence
A factory licence is a permission required for factories covered under applicable factory laws and state rules.
Fixed Term Employment
Fixed term employment refers to employment for a specific duration with defined start and end dates.
Business Relevance
Useful for project work, seasonal work, contract roles and time-bound assignments.
Flexi Staffing
Flexi staffing means hiring workers on flexible, contractual, temporary or project-based arrangements through staffing partners.
Form 16
Form 16 is a certificate issued by an employer to employees showing salary paid and TDS deducted during the financial year.
Form 11
Form 11 is used for EPF declaration by employees joining an establishment, depending on EPF requirements.
Form 12BA
Form 12BA provides details of perquisites and benefits provided to an employee.
Form 24Q
Form 24Q is a quarterly TDS return filed by employers for salaries.
Full and Final Settlement
Full and final settlement, or F&F, is the final settlement of salary, dues, deductions and recoveries after an employee leaves.
Includes
- Unpaid salary
- leave encashment
- bonus
- incentives
- deductions
- notice pay
- asset recovery and reimbursements.
G
5 terms
Gratuity
Gratuity is a statutory benefit payable to eligible employees after completing the required continuous service, subject to applicable law.
Business Relevance
Employers must understand gratuity liability as part of long-term employee cost.
Gross Salary
Gross salary is the salary before deductions such as PF, ESI, professional tax, TDS and other recoveries.
Difference from CTC
CTC may include employer-side costs. Gross salary is usually the employee's earnings before deductions.
Grievance Redressal
Grievance redressal is the formal process for receiving, reviewing and resolving employee complaints.
Group Mediclaim
Group mediclaim is health insurance provided by the employer to employees under a group policy.
Group Personal Accident Insurance
Insurance that covers employees against accidental injury, disability or death, depending on policy terms.
H
21 terms
Headcount
Headcount means total number of employees in the organization or department.
Hiring Dashboard
Hiring dashboard tracks open positions, candidates sourced, interviews, offers, joining dates and hiring status.
Hiring Funnel
Hiring funnel shows recruitment stages from candidate sourcing to joining.
Common Stages
- Sourced
- screened
- shortlisted
- interview scheduled
- selected
- offered
- accepted
- joined.
HR Administration
HR administration covers routine HR activities such as employee records, letters, attendance, payroll inputs, onboarding and exits.
HR Advisory
HR advisory is expert guidance on HR strategy, compliance, organization structure, policies, employee relations and people decisions.
HR Audit
HR audit is a structured review of HR documents, policies, payroll process, compliance, employee records and HR practices.
HR Business Partner
HR Business Partner, or HRBP, works closely with business teams to align HR with business goals.
HR Calendar
HR calendar is a schedule of recurring HR activities like payroll dates, review meetings, compliance tasks, birthdays, training, engagement and audits.
HR Dashboard
HR dashboard visually tracks key HR metrics like headcount, hiring, attrition, attendance, payroll, engagement and compliance status.
HR Due Diligence
HR due diligence is a detailed review of HR liabilities and people systems before investment, merger, acquisition or restructuring.
HR Generalist
An HR generalist handles multiple HR functions such as recruitment, onboarding, payroll coordination, employee relations and documentation.
HR Health Check
HR Health Check is a diagnostic review of a company's HR maturity.
Covers
- Hiring
- payroll
- attendance
- policies
- employee records
- compliance
- engagement
- HR technology and leadership gaps.
HR Helpdesk
HR helpdesk is a system where employees raise HR queries and receive support.
HRIS
Human Resource Information System is software that stores and manages employee information.
HRMS
Human Resource Management System is a broader HR software used for attendance, leave, payroll, employee records, performance and HR workflows.
HR Outsourcing
HR outsourcing means assigning HR tasks or HR function management to an external expert or service provider.
HR Policy
HR policy is a formal guideline that defines how the company manages employment-related matters.
HR Retainer
HR retainer is a monthly arrangement where an HR partner provides advisory or operational HR support.
HR Shared Services
HR shared services is a centralized HR support model for employee queries, processes, documentation and HR operations.
HR Transformation
HR transformation means upgrading HR from informal or manual processes to structured, digital, measurable and business-aligned HR systems.
HRaaS
HRaaS means Human Resources as a Service. It is a flexible model where businesses get HR support through a service partner instead of building a full internal HR department.
Mirashka Context
Mirashka HRaaS helps with employee lifecycle, payroll coordination, policies, documentation, employee support, HR reporting, engagement and people operations.
I
11 terms
IC
IC stands for Internal Committee under POSH framework, where applicable.
Industrial Dispute
An industrial dispute is a dispute between employer and employees, workmen or trade unions related to employment, wages, working conditions, termination or other labour matters.
Industrial Relations
Industrial relations refers to the relationship between employer, employees, workers, unions and labour authorities.
Common In
- Manufacturing
- factories
- industrial units
- large workforce setups and unionized workplaces.
Induction
Induction is the formal introduction of a new employee to the company, team, policies, role and workplace expectations.
Incentive
Incentive is additional pay linked to performance, sales, targets, productivity or business outcomes.
Increment
Increment is an increase in salary.
Common Reasons
- Annual appraisal
- promotion
- retention
- correction
- market alignment or performance reward.
Internal Committee
Internal Committee is formed under POSH requirements for receiving and redressing sexual harassment complaints at workplace, where applicable.
Internal Job Posting
Internal Job Posting, or IJP, allows existing employees to apply for open roles inside the company.
Internship
Internship is a temporary work-learning arrangement for students or freshers.
Interview Assessment Sheet
A structured form used by interviewers to evaluate candidates on skills, experience, communication, attitude, salary fit and role fit.
Involuntary Attrition
Involuntary attrition means employees leaving due to employer action such as termination, role redundancy or performance separation.
J
9 terms
Job Analysis
Job analysis is the process of studying a role to understand duties, skills, responsibilities, reporting and performance expectations.
Job Description
Job Description, or JD, defines responsibilities, skills, qualifications, experience and expectations for a role.
Job Evaluation
Job evaluation assesses the relative value of a role inside an organization.
Job Grade
Job grade is a level assigned to roles based on responsibility, seniority, pay band and hierarchy.
Job Offer
Job offer is the company's formal proposal to employ a candidate.
Job Portal
Job portal is an online platform used to post jobs and source candidates.
Examples
- Naukri
- LinkedIn
- Indeed and other recruitment platforms.
Joining Bonus
Joining bonus is a one-time amount paid to a candidate for joining the company, usually subject to conditions.
Joining Checklist
Joining checklist is a list of documents and actions required when a new employee joins.
Joining Formalities
Joining formalities include document collection, appointment letter signing, policy acknowledgment, bank details, ID creation and onboarding.
L
11 terms
Labour Codes
Labour Codes refer to India's consolidated labour law framework covering wages, industrial relations, social security, occupational safety, health and working conditions.
Business Relevance
Indian employers should track labour-code implementation and compliance changes.
Labour Contractor
A labour contractor supplies manpower to a principal employer for specific work.
Labour Law Compliance
Labour law compliance means following employment, wage, social security, workplace safety and industrial relations laws applicable to the business.
Labour Welfare Fund
Labour Welfare Fund, or LWF, is a statutory contribution applicable in certain Indian states for employee welfare.
Business Relevance
Applicability and contribution vary by state.
Layoff
Layoff means temporary inability or refusal to provide employment due to reasons such as shortage of work, power, raw material or other business reasons, depending on applicable law.
Leave Encashment
Leave encashment is payment made for eligible unused leaves as per company policy or applicable law.
Leave Management
Leave management is the process of tracking leave balances, applications, approvals and records.
Leave Policy
Leave policy defines types of leave, eligibility, approval process, carry-forward, encashment and leave rules.
Letter of Intent
Letter of Intent, or LOI, is a preliminary document expressing intent to offer employment or business engagement.
Letter of Warning
A letter of warning is a formal HR letter issued to an employee for misconduct, poor attendance, poor performance or policy violation.
LOP
Loss of Pay, or LOP, means unpaid leave or salary deduction for absence not covered by available or approved leave.
M
6 terms
Manpower Planning
Manpower planning is the process of estimating how many employees and what roles are needed to meet business goals.
Maternity Benefit
Maternity benefit refers to benefits available to eligible women employees under applicable maternity laws and company policy.
Minimum Wages
Minimum wages are the legally prescribed minimum wage rates applicable for certain categories, roles, industries, skills or locations.
India Context
Rates may vary by state, skill category, scheduled employment and wage notification.
Misconduct
Misconduct is behavior that violates company policy, law, ethics, discipline or employment terms.
Monthly HR MIS
Monthly HR MIS is a management report covering HR activities and metrics.
May Include
- Headcount
- new joiners
- exits
- attrition
- attendance
- payroll inputs
- hiring status
- employee issues and compliance gaps.
Muster Roll
Muster roll is a record of employee or worker attendance.
Common In
- Factories
- labour establishments
- contract labour and industrial workplaces.
N
7 terms
NAPS
NAPS stands for National Apprenticeship Promotion Scheme. It is linked to apprenticeship promotion in India.
Natural Justice
Natural justice refers to fairness in decision-making, especially in disciplinary matters.
Key Principles
- Give the employee a fair opportunity to be heard.
- Avoid bias.
- Follow proper procedure.
Net Salary
Net salary is the amount received by the employee after deductions.
Also Called
Take-home salary.
New Joinee
A new joinee is an employee who has recently joined the company.
Non-Disclosure Agreement
NDA is an agreement where employees or parties agree not to disclose confidential information.
Notice Pay
Notice pay is salary payable or recoverable when an employee or employer does not serve the required notice period.
Notice Period
Notice period is the time required to be served before leaving employment.
Usually Mentioned In
Appointment letter, employment contract or HR policy.
O
7 terms
Offer Dropout
Offer dropout happens when a candidate accepts an offer but does not join.
Business Relevance
High offer dropout indicates weak candidate engagement, delayed joining, salary mismatch or better competing offers.
Offer Letter
Offer letter is the document offering employment to a selected candidate.
Difference From Appointment Letter
Offer letter is usually before joining. Appointment letter confirms formal employment terms at or after joining.
Onboarding
Onboarding is the process of integrating a new employee into the company.
Includes
- Documentation
- induction
- role clarity
- policy explanation
- team introduction
- access setup and early support.
One-on-One Meeting
A one-on-one meeting is a structured discussion between manager and employee.
HR Relevance
Useful for feedback, engagement, performance, support and retention.
Organization Chart
Organization chart visually shows reporting structure, roles and hierarchy.
Organization Design
Organization design is the process of structuring roles, teams, reporting lines and decision-making authority.
Overtime
Overtime is work performed beyond normal working hours.
India Context
Overtime rules depend on applicable law, establishment type and employee category.
P
19 terms
PAN
Permanent Account Number is required for taxation and payroll records in India.
Payroll
Payroll is the process of calculating and paying employee salary.
Payroll Calendar
Payroll calendar defines monthly dates for attendance closure, payroll input submission, salary processing, approval and salary disbursement.
Payroll Compliance
Payroll compliance means salary processing as per applicable statutory requirements like PF, ESI, professional tax, TDS, minimum wages and other laws.
Payroll Input
Payroll input is the data needed to calculate salary.
Examples
- Attendance
- leaves
- LOP
- reimbursements
- incentives
- deductions
- salary changes
- joining and exit details.
Payroll Processing
Payroll processing is the calculation of salary, deductions, net pay and payroll reports.
Payroll Register
Payroll register is a detailed salary record for employees.
Payslip
Payslip is a salary statement given to the employee showing earnings, deductions and net salary.
Performance Bonus
Performance bonus is variable pay linked to employee, team or company performance.
Performance Improvement Plan
Performance Improvement Plan, or PIP, is a structured plan given to an employee to improve performance within a defined timeline.
Performance Management System
PMS is a structured process for goal setting, performance review, feedback, ratings and development planning.
PF
PF generally refers to Provident Fund, a social security contribution for eligible employees.
PIP
PIP stands for Performance Improvement Plan.
Poaching
Poaching means hiring employees from competitors or other companies, often through targeted outreach.
Policy Acknowledgment
Policy acknowledgment is employee confirmation that they have read and accepted company policies.
POSH
POSH stands for Prevention of Sexual Harassment at the workplace.
India Context
Indian organizations covered by POSH requirements need policy, awareness, complaint mechanism and Internal Committee where applicable.
Probation
Probation is an initial employment period during which employee suitability is reviewed.
Professional Tax
Professional tax is a state-level tax deducted from salary in applicable Indian states.
Promotion
Promotion is movement to a higher role, grade, designation or responsibility level.
R
16 terms
Recruitment
Recruitment is the process of finding and hiring employees.
Recruitment Agency
A recruitment agency helps companies source and screen candidates.
Recruitment Process Outsourcing
RPO is a model where an external partner manages the recruitment process partially or fully.
Reference Check
Reference check means contacting previous employers or professional references to verify candidate background.
Reimbursement
Reimbursement is repayment of approved business expenses incurred by an employee.
Relieving Letter
Relieving letter confirms that an employee has been relieved from duties after completing exit formalities.
Remote HR
Remote HR refers to HR services delivered virtually.
Resignation
Resignation is an employee's formal decision to leave employment.
Resignation Acceptance
Resignation acceptance is employer confirmation that resignation has been accepted.
Retention
Retention is the ability of a company to keep employees.
Retention Bonus
Retention bonus is an amount paid to encourage an employee to stay for a defined period.
Retrenchment
Retrenchment refers to termination of service for reasons other than disciplinary action, retirement or certain excluded reasons, depending on applicable law.
Rewards and Recognition
Rewards and recognition systems appreciate employee performance, contribution, behavior or values.
Risk Heatmap
Risk heatmap visually shows high, medium and low HR risk areas.
Role Clarity
Role clarity means an employee understands responsibilities, reporting, authority and expected outcomes.
Roster
Roster is a schedule of employee shifts or working days.
S
17 terms
Salary Breakup
Salary breakup shows different salary components such as basic, HRA, allowances, bonus, employer PF and other benefits.
Salary Revision
Salary revision is change in salary due to appraisal, promotion, correction or market adjustment.
Screening
Screening is the process of evaluating candidates before interview.
Separation
Separation means employee exit from the organization.
Settlement
Settlement refers to financial or employment closure between employer and employee.
Shift Allowance
Shift allowance is additional pay for working specific shifts.
Shops and Establishments Registration
Shops and Establishments registration is a state-level registration applicable to many commercial establishments, shops and offices.
Shortlisting
Shortlisting means selecting suitable candidates for further interview or evaluation.
Show Cause Notice
Show cause notice asks an employee to explain conduct, absence, misconduct or policy violation before action is taken.
Skill Gap
Skill gap is the difference between skills required and skills available in employees or candidates.
Skill Matrix
Skill matrix maps employee skills against required job skills.
Social Security
Social security refers to benefits and protections for employees such as PF, ESI, gratuity, maternity benefits and other applicable schemes.
Standing Orders
Standing orders are formal rules defining employment conditions, conduct, discipline, leave, attendance, misconduct and other workplace matters in applicable establishments.
Statutory Bonus
Statutory bonus is bonus payable under applicable bonus law to eligible employees.
Statutory Compliance
Statutory compliance means following laws and regulations applicable to employment, wages, safety, social security and workplace practices.
Succession Planning
Succession planning is preparing future leaders for critical roles.
Suspension
Suspension is temporary removal from duty, usually during enquiry or disciplinary process.
T
7 terms
Talent Acquisition
Talent acquisition is a strategic hiring function focused on current and future talent needs.
Talent Management
Talent management includes attracting, developing, retaining and planning talent for business success.
TDS
Tax Deducted at Source is tax deducted by employer from salary as per income tax rules.
Termination
Termination means ending employment by employer action.
Time Office
Time office is the function that manages attendance, shifts, overtime and workforce time records, common in factories and industrial workplaces.
Training Calendar
Training calendar is a planned schedule of learning and development activities.
Travel Policy
Travel policy defines rules for official travel, approvals, reimbursements and allowances.
V
4 terms
Variable Pay
Variable pay is compensation linked to performance, targets or business results.
Vendor Compliance
Vendor compliance means ensuring vendors, contractors or outsourced partners follow applicable HR, labour, safety and documentation rules.
Virtual HR
Virtual HR is HR support delivered remotely.
Voluntary Attrition
Voluntary attrition occurs when employees leave by their own decision.
W
10 terms
Wage Register
Wage register is a statutory or internal record of wages paid to employees or workers.
Warning Letter
Warning letter is a formal document issued for misconduct, absence, poor performance or policy breach.
Welfare Officer
Welfare officer is a role required in certain factories or establishments based on employee count and applicable law.
Whistleblower Policy
Whistleblower policy allows employees to report unethical, illegal or improper conduct safely.
Work From Home Policy
Work from home policy defines rules for remote work, availability, productivity, security and communication.
Workmen
Workmen is a legal term used in labour and industrial relations context for certain categories of employees as defined under applicable law.
Workforce Analytics
Workforce analytics uses employee data to understand trends in hiring, attrition, attendance, productivity and workforce cost.
Workforce Planning
Workforce planning means estimating current and future manpower needs.
Workplace Harassment
Workplace harassment means unwanted conduct that affects dignity, safety or work environment.
Workplace Investigation
Workplace investigation is a structured review of complaints, misconduct, harassment, fraud or policy violations.
